Self-Service On-Site Event Registration & Badge Printing Kiosk

The self-service Self Check-in and badge printing kiosk delivers a fast, secure, and highly scalable solution for on-site event registration, check-in, and access control.

Our comprehensive portfolio of event access control and on-site event registration solutions ensures smooth and secure on-site entry, efficient guest management, and professional crowd flow control. One of the key elements of this ecosystem is the self-service on-site event registration (Self Check-in) kiosk.

The arrival experience at an event plays a decisive role in shaping overall guest satisfaction and the perception of the event itself. For this reason, we place strong emphasis on the optimisation of online event registration, ticketing, event access control, and on-site check-in processes. A well-designed self-service on-site registration and badge printing kiosk forms an integral part of these workflows, enabling fast, intuitive, and scalable guest entry.

Our self-service on-site registration (Self Check-in) kiosk solutions are fully customisable and seamlessly integrable with our broader event technology solutions, including visitor tracking systems, point-based engagement tools, and interactive gamification platforms. They can also be connected to third-party event platforms and external systems. As a result, they deliver a unified event technology ecosystem, ensuring reliable, high-performance operation through the use of modern, future-ready technologies.

Self-Service On-Site Event Registration, Badge Printing and Access Control

The self-service on-site event registration and access control solution enables event attendees to independently complete the on-site registration, check-in process, and on-site badge printing, without the need for dedicated registration staff.

On-site event registration is performed by scanning an identification code provided on the invitation or in the confirmation received during the online event registration process — including barcode, QR code, NFC or RFID — by entering the attendee’s name and/or a unique identifier (such as a PIN code), or, where required, through facial recognition–based identification.

Following successful identification, the system automatically executes a fully configurable, event-specific registration and access control workflow. If required, the solution also performs on-site printing of personalised badges or wristbands, fully aligned with the event’s access rights and entitlement logic.

As part of the registration and check-in process, the solution is capable of handling additional digital event services, including but not limited to:

automatic delivery of attendance confirmations or certificates,
triggering email, SMS or push notifications to event organisers,
activation of the event mobile application or assignment of digital entitlements, vouchers and access permissions.

These features — along with numerous additional functions — can be extensively customised within the rentiT end-to-end event registration platform and its fully integrated event technology ecosystem, ensuring seamless operation, real-time data synchronisation and a consistent, high-quality attendee experience across all event touchpoints.

Why Choose a Self-Service On-Site Registration (Self Check-in) Kiosk for Your Event?

The self-service on-site registration (Self Check-in) kiosk solution is designed to ideally complement traditional, staff-assisted registration desks, rather than replace them entirely. As the core purpose of events is to facilitate human interaction and meaningful networking, it is essential that the arrival and access control experience is professional, fast and seamless.

A self-service event registration kiosk is particularly effective at events with simpler administrative requirements, and for experienced event attendees who are familiar with standard registration processes and do not require personal assistance. For these guests, fast and independent check-in delivers significant time savings, a strong sense of control, and ultimately a highly positive attendee experience from the very first touchpoint.

At the same time, the use of self-service check-in kiosks allows for optimisation of on-site staff resources, enabling organisers to redirect personal attention to guests who genuinely require assistance. As a result, one of the most critical moments of the event journey — the arrival experience — becomes consistently positive, efficient and memorable for a much broader audience.

By combining automation with human support, the solution contributes to a balanced, scalable and premium event experience, aligning operational efficiency with elevated guest satisfaction.

Key Features – What Can a Self-Service On-Site Registration (Self Check-in) Kiosk Do?

The primary purpose of the self-service on-site registration (Self Check-in) and badge printing kiosk is to provide fast, secure, and professional check-in and access control for event attendees.

The rentiT self-service on-site registration (Self Check-in) kiosk solution is available in multiple configurations, tailored to the specific registration and access workflows of each event.

The kiosk can be equipped with a branded stand, barcode or chip readers, touchscreens in various sizes, and—where required—wristband or badge printers.

The solution is fully scalable, adapting seamlessly to the size of the event and the expected number of attendees.

With appropriate configuration, the kiosk is capable of operating in standalone mode, including battery-powered operation and offline functionality. In offline mode, the system continues to operate securely without an internet connection, automatically synchronising all data once connectivity is restored.

Core Features

Self-service on-site registration (Self Check-in)
Fast arrival and check-in without on-site staff intervention
Real-time access control and eligibility verification
On-site badge and wristband printing
Support for multiple identification methods
(QR code, barcode, NFC, RFID, PIN code, facial recognition)
Online and offline operation with automatic data synchronisation
Real-time data visibility and monitoring via the organiser dashboard
Full integration with rentiT’s event registration and ticketing systems

The core function of the system is always to ensure fast, secure event check-in and badge printing, which can be extended with optional, modular capabilities as required.

Optional Add-On Features

Points collection and loyalty solutions
Voucher and coupon redemption
Raffle, lottery, and prize draw functionalities
Voting, surveys, and interactive feedback
Gamification elements and engagement activities
Seating cards and other event-specific printed materials
Management of customised arrival or departure gifts
Integration with external applications and platforms

The self-service on-site registration kiosk can be easily integrated with rentiT’s online event registration, ticketing, and broader event technology solutions, as well as with third-party platforms.

All rentiT Self Check-in kiosks are an integral part of the rentiT event technology ecosystem, enabling real-time data processing and seamless interaction with other systems and services.

Kiosk performance can be monitored live via the organiser interface, providing instant visibility into system load, attendee flow, and current guest lists.

The solution is highly versatile. Beyond on-site registration, kiosks may also serve as points collection stations, voucher redemption points, validation terminals, subscription interfaces, voting kiosks, raffle stations, or gamification touchpoints.

Functionality can be dynamically adjusted based on the event flow, timing, or specific triggers (for example, before or after a prize draw).

The touchscreen interface supports multi-language operation and is fully customisable, optimised for the specific requirements of each event and its assigned functions.

Both the user interface and the underlying rentiT event technology ecosystem place strong emphasis on GDPR compliance and full adherence to all applicable legal and regulatory requirements.

The system is also suitable for event types where regulatory reporting or integration with external authority or compliance systems is mandatory, in line with relevant Hungarian and international regulations.

Key Benefits

Implementing a self-service on-site registration (Self Check-in) and badge printing kiosk solution at events delivers significant advantages for both event organisers and attendees:

Professional appearance and premium kiosk design, fully aligned with the event’s visual identity and branding
Fast and seamless arrival and badge printing process, significantly reducing queues and waiting times
Self-service operation without dedicated staff, enabling optimised and cost-efficient human resource allocation
Scalable solution, easily adaptable to the size of the event and expected visitor volume
Offline and battery-powered operation, ensuring uninterrupted functionality even in environments without internet connectivity
Support for multiple identification technologies, including barcode, QR code, NFC, RFID, PIN code and facial recognition
Real-time data processing and live monitoring, available through a dedicated organiser interface
Integrated operation within a unified event technology ecosystem, ensuring consistent data flow across all systems
Multi-language, fully customisable user interface, ideal for international and multicultural events
High-level data security and GDPR-compliant operation, with optional integration into national security, governmental or law enforcement systems
Flexible, expandable functionality based on individual requirements, such as badge printing, loyalty point collection, voting, seating card printing, raffles or gamification features
Enhanced guest experience, particularly valued by experienced event attendees who prefer fast, independent and frictionless check-in processes

How does the rentiT Self Check-in and On-Site Badge Printing Kiosk work?

The rentiT self-service Self Check-in and badge printing kiosk provides a fast, secure and fully automated on-site event registration process for arriving guests, significantly improving both operational efficiency and visitor experience.

Upon arrival, guests complete the check-in process independently at the on-site self-service registration and badge printing kiosk, without the need for on-site registration staff.

Identification:

Guests identify themselves by scanning or entering the identifier received during the invitation or online registration process using the kiosk’s integrated reader.
Supported identification methods include: Barcode, QR code, NFC, RFID, PIN code or unique access code, Facial recognition (optional, upon request)

Access and Eligibility Verification:

The system performs real-time eligibility and access validation based on the predefined event registration and access control logic, ensuring that each guest receives the correct permissions.

Automatic Registration:

Following successful identification, the system automatically executes the event-specific registration workflow, while simultaneously logging the guest’s arrival and departure data for accurate attendance tracking.

Output Actions:

Based on the event configuration, the kiosk can trigger multiple output actions, including:
- Badge, wristband, seating card or raffle ticket printing
- Sending digital confirmations or notifications
- Activating the event mobile application
- Assigning access rights, vouchers or entitlements

Real-Time Data Availability

Every step of the process is instantly reflected on the organiser dashboard, providing real-time visibility into: Current attendance numbers,
Guest arrival flow,
Live participant lists.
This ensures accurate headcount tracking and immediate operational insight for event organisers.

Frequently Asked Questions (FAQ)

What is a self-service (Self Check-in) on-site registration kiosk?
- A self-service, also referred to as a Self Check-in on-site registration kiosk, is an advanced event technology solution that allows guests to independently complete on-site event registration and check-in, without the involvement of registration staff. Depending on the event setup, the kiosk can also print badges or wristbands on-site.
Can the kiosk be used for on-site badge printing at events?
- Yes. The solution is ideal for “on-site badge printing,” “self-service badge printing,” and “badge printing kiosk” use cases.
  The rentiT Self Check-in and badge printing kiosk supports:
  - Personalised name badge printing
  - Wristband printing
  - Seating cards or raffle ticket printing
    All outputs are generated in accordance with the event’s access control and eligibility logic.
How are guests identified at the kiosk?
- Guest identification methods are fully configurable based on event requirements. The kiosk supports multiple identification technologies, including:
  - Barcode
  - QR code
  - NFC
  - RFID
  - PIN code or unique access code
  - Facial recognition (optional, upon request)
Does the kiosk work without an internet connection?
- Yes.
  The system is capable of operating in offline mode, without an active internet connection.
  All data is securely stored locally and is automatically synchronised with the central system once connectivity is restored.
Can the kiosk operate without on-site staff?
- Yes. The self-service on-site registration kiosk is specifically designed to function fully independently, without on-site personnel.
  At the same time, it can be seamlessly combined with traditional, staff-assisted registration desks if required.
Can the kiosk be integrated with other event platforms and systems?
- Yes. To ensure consistent data management and real-time information flow, the kiosk can be fully integrated with:
  - rentiT’s online event registration and ticketing solutions
  - Third-party event platforms and external systems

For which types of events is the Self Check-in kiosk recommended?
- The solution is particularly recommended for events where fast entry, reduced queues and a professional guest experience are essential.
- Typical use cases include:
  - Conferences and professional events
  - Corporate events
  - Exhibitions and trade shows
  - Sports events
  - Festivals
  - Closed or invitation-only events
How secure is data handling?
- The solution is designed to operate discreetly and securely, without compromising the guest experience.
  The system is fully GDPR-compliant and places strong emphasis on:
  - Data security
  - Access and permission management
  - Optional integration with authority reporting systems, where required
Is the solution scalable for large-scale events?
- Yes. The kiosk-based registration solution is highly scalable and can be adapted to the size and expected attendance of the event, including the deployment of multiple kiosks operating in parallel.
Can the kiosk design be customised to match the event branding?
- Yes. The kiosk is fully brandable and decoratable, allowing it to visually align with the event’s identity and contribute to a professional, premium first impression from the moment of arrival.

Request for Quotation Checklist

If you are interested in the rentiT Self Check-in on-site registration and badge printing kiosk solution, please provide the information below when requesting a quotation.

This allows our consultants to prepare a tailored proposal and contact you with relevant recommendations.

Event Basic Information

Event date and time schedule
Venue and environment (indoor / outdoor)
Event type (conference, exhibition/expo, corporate event, sports event, festival, closed VIP event, etc.)
Multi-day event details, if applicable (number of days, daily opening hours)

Expected Attendance and Arrival Patterns

Estimated number of attendees (per day / total event attendance)
Peak arrival and departure times (approximate time windows)
Required number of kiosks or target throughput capacity

Identification Methods and Technologies

Planned identification methods
(barcode / QR code / NFC / RFID / PIN code / facial recognition)
Source of identifiers
(online registration system, ticketing platform, CRM, imported guest list, etc.)
Multiple identification methods required within the same event? (yes / no)

Registration and Access Control Logic

Planned access levels
(VIP, staff, exhibitor, media, visitor, etc.)
Zone or sector management required? (yes / no, brief description)
Arrival and departure gift handling
Seating logic
(seat allocation, table assignment, zone-based seating)
Food and beverage voucher management required?
Raffle, lottery or other gamification activities included in the event?

Badge Printing and Output Actions

On-site badge printing required?
Wristband printing required?
Additional printing needs
(seating cards, raffle tickets, vouchers, access cards, if applicable)
Digital outputs
(email / SMS / push notifications, app activation, coupon or access entitlement distribution)

Integrations and External Systems

Integration with third-party platforms required?
Data transfer required towards authority reporting systems?

Infrastructure and Operations

Internet connectivity available at the venue?
Power supply availability and distance
Kiosk placement
(single entry point / multiple entry points)

Installation, Branding and Special Requirements

Planned installation and dismantling schedule
Branding or decorative customisation required?